All of our requests are meant to assist you in increasing the impact of Ron’s presentation. Please let us know if any of these requests either create a problem for your meeting planning or cause you concern.  We will immediately work together to create your desired outcome.

I. Letter of Agreement

a. Client ______________________________________________________________________________

b. Mailing Address ______________________________________________________________________

c. Name and title of contact person ________________________________________________________

d. Phone number of contact person ____________________ Fax ________________________________

e. Date of program ________________ Time Start: ____________ End:______________

f. Place program is to be held ______________________________________________________________

g. Title of Ron's program ________________________________________________________

h. Agreed speaking fee for program ___________ [Approved itemized expenses billed separately]

i. Signature of acceptance _________________________________________________________________

II.  THE PROGRAM

a. What is the theme and purpose of this meeting? (i.e., annual, awards, regional, etc.)

_______________________________________________________________________________________

b. What are your specific objectives for Ron's presentation? 

_______________________________________________________________________________________

c. What particular issues do you want Ron to discuss during the presentation?

_______________________________________________________________________________________

d. Are there any sensitive issues that should be avoided?

_______________________________________________________________________________________

_______________________________________________________________________________________

e. Who will introduce Ron? ______________________________________________________

f. Will there be a coffee break? _________________ How long? _________________

g. What takes place immediately before and after Ron's presentation?

Before: ________________________________________________________________________________

After:__________________________________________________________________________________

h. Who are the other speakers on the program with Ron (if any), what are their topics?

_______________________________________________________________________________________

_______________________________________________________________________________________

i. Please list two or three people who are well known and well liked who we can "pick on" (in fun).  What is their title?  What is particularly interesting or funny about them?  Would you please give us their names and phone numbers.  Ron will call and visit with them to get a better feel for your group! (This is very important! Questions? Call 915.845.2277)

_______________________________________________________________________________________

_______________________________________________________________________________________

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j.  Do you have any other suggestions to help Ron make this program your best ever?

_______________________________________________________________________________________

_______________________________________________________________________________________

III.  AUDIENCE ANALYSIS

a.  Number of attendees? _____________________  Are their spouses invited? _____________________

b. Number of men?__________    Women ? __________    Average Age?__________

c.  What are the job responsibilities of the audience members (executive, front line, etc.)?

_______________________________________________________________________________________

d.  What are the names and titles of your top people who will be at the meeting?

_______________________________________________________________________________________

_______________________________________________________________________________________

IV. GENERAL BACKGROUND INFORMATION

a.  What are some current challenges experienced by your industry, organization, people?

_______________________________________________________________________________________

_______________________________________________________________________________________

b. What areas are ripest for improvement?

_______________________________________________________________________________________

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c.  What are the most significant events to have occurred in your industry, organization or group in the last year?

_______________________________________________________________________________________

_______________________________________________________________________________________

d.  Please share with us any "industry color" or "in-house" jokes.

_______________________________________________________________________________________

_______________________________________________________________________________________

e.  Is there any other information Ron should know before addressing your group?

_______________________________________________________________________________________

_______________________________________________________________________________________

Please send any material you feel will help Ron get to know your organization better. (i.e., newsletters, trade publication, material from last such meeting, list of officers, etc.)

V. ROOM SET-UP REQUESTS

• Wireless lavaliere microphone - Only needed if you expect over 50 attendees or unusually large room

• Oversize projection screen – Ron prefer to use computer projection software for all of their presentations. They will bring their own computer and projector with them. An oversized screen makes the projected images easier to read, resulting in better retention of ideas.

• A small table in the front of the room - This table will also be used to hold Ron’s computer and projector.

Additional Tips And Suggestions To Help Maximize Your Meeting Room Set Up:

· To maximize your attendees comfort (and learning opportunities), we suggest you have your attendees seated "class room" style with tables in the shape of a chevron. Round tables are also acceptable if you remove 3 or 4 chairs so all attendees can face forward comfortably.

· If using classroom set up, try placing 2 people to a table rather than 3. This allows your attendees to sit at the table without having to straddle the table legs. Due to the computer projection, it is a great help to have the lighting around the screen area dimmed but maintain full house lights during the program. If there is enough space within the meeting room, keeping the coffee break food and drinks in the back of the room would be greatly appreciated by your attendees.

VI. ON-SITE LOGISTICS AROUND YOUR PROGRAM

Are there any special events/dinners/receptions you would like Ron to attend?

Type of function: _____________________________________________________________________

Date: _________________________________ Time: _________________________________

Attire:_________________________________ Location: ______________________________

VII. RON'S HOTEL ACCOMMODATIONS

a. Hotel where Ron will be staying: ____________________________________________

· Hotel address: ____________________________________________

· Hotel phone #:____________________________________________

· Hotel confirmation #: ____________________________________________

· Date of arrival: ______________________________     Date of departure: _______________________

b. How far is the hotel from the airport?: ___________________________________________________

c. Is your meeting being held at the hotel or another location?:_________________________________

Distance from hotel to meeting site: ______________________________________________________

d. Ground transportation from airport to the hotel. Will Ron be met at the airport, take a cab or rent a car?:

____________________________________________________________________________________

e. Emergency contact name: ___________________________________________________________

· Business phone #: ___________________________________________________________________

· Cell phone #: ________________________________________________________________________